Workplace Violence Prevention Policy Example – Privacy Policies

Workplace Violence Prevention Policy Sample

In this article, we’ll look at the key elements that make up an example Workplace Violence Prevention Policy. We’ve included some starter/boilerplate information to help you get started writing this policy for your company. If you’re looking for help in setting up your policies & procedures or employee manual/handbook, our team can assist.

Workplace Violence Prevention Policy Template

The following are the main elements that should be included in your Workplace Violence Prevention Policy:

1. Title Page

• Policy Title: Workplace Violence Prevention Policy
• Company Name: The name of the organization implementing the policy.
• Policy Number (if applicable): For easy reference within the company’s policy structure.
• Version Control: Date of creation, last review, and version number.
• Effective Date: The date the policy becomes operational.
• Approval Authority: Name and title of the individual who approved the policy.

2. Purpose/Objective

• A brief statement explaining why the Workplace Violence Prevention Policy exists. This section outlines the policy’s purpose in relation to the company’s goals, regulatory requirements, or ethical standards.
• Describe what problem or issue the policy addresses.
• Example Purpose/Objective:

The Workplace Violence Prevention Policy aims to establish clear protocols to prevent and address acts of violence within the workplace. It seeks to create a safe and secure environment for all employees by outlining preventive measures, response strategies, and support systems. The policy emphasizes the importance of awareness, reporting, and intervention to mitigate risks and ensure a respectful and safe working atmosphere. It also provides guidelines for training, communication, and collaboration among staff and management to effectively handle potential threats and incidents

3. Scope

• A description of who the Workplace Violence Prevention Policy applies to (e.g., employees, contractors, vendors).
• Specify any exceptions to the policy.
• Explain departments or roles affected, if necessary.
• Example Scope:

This policy applies to all employees, contractors, and visitors within the organization. It outlines the responsibilities of staff and management in identifying, reporting, and addressing potential threats or acts of violence. The policy covers all work-related settings and events, including off-site locations and company-sponsored activities. It mandates training for employees to recognize warning signs and implement preventive measures. Additionally, it establishes procedures for reporting incidents and ensures a prompt and effective response. The policy aims to maintain a safe and secure work environment by fostering a culture of respect and zero tolerance for violence

4. Definitions

• Clarify any key terms or jargon used within the Workplace Violence Prevention Policy to ensure understanding.
• Avoid assumptions about familiarity with industry-specific terminology.
• Example Definitions:

The Workplace Violence Prevention Policy outlines key terms to ensure clarity and effective implementation. “Workplace violence” includes threats, harassment, intimidation, or physical harm occurring at work. “Employee” refers to anyone employed by the organization, including full-time, part-time, and temporary staff. “Threat assessment team” is a designated group responsible for evaluating and addressing potential threats. “Incident” denotes any event of violence or threat thereof. “Prevention measures” are strategies and actions taken to reduce the risk of violence. “Response protocol” details the steps to be followed when an incident occurs. These definitions aim to create a safe and secure work environment by providing a clear framework for understanding and addressing workplace violence

5. Policy Statement

• A detailed outline of the Workplace Violence Prevention Policy itself, including all rules, expectations, and standards.
• It should be direct and clear so that it leaves no ambiguity about the company’s position or requirements.

6. Procedures

• Step-by-step instructions on how to implement or comply with the Workplace Violence Prevention Policy.
• Include any forms, tools, or systems that employees must use.
• Describe the responsibilities of different roles in ensuring adherence to the policy.
• Example Procedures:

The Workplace Violence Prevention Policy outlines steps to prevent and address workplace violence. It mandates regular risk assessments, employee training, and clear reporting procedures for any incidents. The policy requires immediate investigation of reported violence and appropriate disciplinary actions. It also emphasizes support for affected employees, including counseling services. Management is responsible for enforcing the policy and ensuring a safe work environment. Regular reviews and updates of the policy are conducted to maintain its effectiveness

7. Roles and Responsibilities

• List the roles responsible for enforcing or overseeing the Workplace Violence Prevention Policy (e.g., managers, HR).
• Define who is accountable for reporting, monitoring, and updating the policy as needed.
• Example Roles and Responsibilities:

The Workplace Violence Prevention Policy assigns HR the responsibility to develop and implement strategies to prevent workplace violence. Managers must ensure their teams are trained and aware of the protocols. Employees are required to report any incidents or threats immediately. Security personnel are tasked with assessing risks and responding to incidents. The policy mandates regular reviews and updates to ensure effectiveness. All staff must cooperate with investigations and adhere to the established procedures to maintain a safe work environment

8. Compliance and Disciplinary Measures

• Outline how compliance will be monitored or enforced.
• Describe any consequences or disciplinary actions for failing to follow the policy, including the escalation process.

9. References and Related Documents

• Include links or references to any laws, regulations, or company guidelines that support the Workplace Violence Prevention Policy.
• Reference related company policies that connect or overlap with the document.

10. Review and Revision History

• State the review cycle (e.g., annually, biannually) and who is responsible for reviewing the Workplace Violence Prevention Policy.
• A history section that lists all revisions made to the document, including dates and reasons for changes.

11. Approval Signatures

• Signature lines for key decision-makers who have authorized the policy (CEO, department head, HR manager).

12. Appendices or Attachments (if needed)

• Additional information, FAQs, or case examples to provide more context or clarify how the Workplace Violence Prevention Policy applies in specific situations.
• Any relevant forms or templates employees need to complete.