Workplace Threats Policy Example – Procurement Policies

Workplace Threats Policy Sample

In this article, we’ll look at the key elements that make up an example Workplace Threats Policy. We’ve included some starter/boilerplate information to help you get started writing this policy for your company. If you’re looking for help in setting up your policies & procedures or employee manual/handbook, our team can assist.

Workplace Threats Policy Template

The following are the main elements that should be included in your Workplace Threats Policy:

1. Title Page

• Policy Title: Workplace Threats Policy
• Company Name: The name of the organization implementing the policy.
• Policy Number (if applicable): For easy reference within the company’s policy structure.
• Version Control: Date of creation, last review, and version number.
• Effective Date: The date the policy becomes operational.
• Approval Authority: Name and title of the individual who approved the policy.

2. Purpose/Objective

• A brief statement explaining why the Workplace Threats Policy exists. This section outlines the policy’s purpose in relation to the company’s goals, regulatory requirements, or ethical standards.
• Describe what problem or issue the policy addresses.
• Example Purpose/Objective:

The Workplace Threats Policy aims to maintain a safe and secure environment by prohibiting all forms of threats, both direct and indirect, within the workplace. It seeks to prevent workplace violence by clearly outlining unacceptable behaviors and establishing strict consequences for those who make threats. This policy is designed to protect employees, promote a culture of respect, and ensure a harmonious work setting. By enforcing these guidelines, the organization commits to addressing and mitigating potential risks, thereby fostering a supportive and productive workplace atmosphere

3. Scope

• A description of who the Workplace Threats Policy applies to (e.g., employees, contractors, vendors).
• Specify any exceptions to the policy.
• Explain departments or roles affected, if necessary.
• Example Scope:

This policy applies to all employees, contractors, and visitors within the workplace, aiming to maintain a safe and secure environment. It covers any form of threat, whether verbal, written, or physical, and includes both direct and indirect threats. The policy is designed to prevent workplace violence by clearly outlining unacceptable behaviors and the consequences for engaging in such actions. It ensures that any reported threats are taken seriously and addressed promptly, fostering a culture of respect and safety. Compliance is mandatory, and violations may result in disciplinary action, including termination or legal consequences

4. Definitions

• Clarify any key terms or jargon used within the Workplace Threats Policy to ensure understanding.
• Avoid assumptions about familiarity with industry-specific terminology.
• Example Definitions:

The Workplace Threats Policy defines threats as any direct or indirect expression of intent to cause harm. It includes verbal, written, or physical actions that could be perceived as intimidating or menacing. The policy applies to all employees, contractors, and visitors within the workplace. It aims to maintain a safe and secure environment by prohibiting any behavior that could lead to violence or fear. Violations of this policy result in disciplinary actions, which may include termination or legal consequences. The policy is part of broader Workplace Violence Prevention Policies, emphasizing the importance of safety and respect in professional settings

5. Policy Statement

• A detailed outline of the Workplace Threats Policy itself, including all rules, expectations, and standards.
• It should be direct and clear so that it leaves no ambiguity about the company’s position or requirements.

6. Procedures

• Step-by-step instructions on how to implement or comply with the Workplace Threats Policy.
• Include any forms, tools, or systems that employees must use.
• Describe the responsibilities of different roles in ensuring adherence to the policy.
• Example Procedures:

The Workplace Threats Policy outlines procedures to address and prevent threats in the workplace. It mandates immediate reporting of any direct or indirect threats to a supervisor or HR. An investigation follows each report, ensuring confidentiality and fairness. If a threat is substantiated, disciplinary actions, including termination, may be enforced. The policy encourages a safe environment by promoting awareness and training sessions on recognizing and handling potential threats. Employees are urged to cooperate fully during investigations and are assured protection against retaliation for reporting threats

7. Roles and Responsibilities

• List the roles responsible for enforcing or overseeing the Workplace Threats Policy (e.g., managers, HR).
• Define who is accountable for reporting, monitoring, and updating the policy as needed.
• Example Roles and Responsibilities:

The Workplace Threats Policy assigns clear roles and responsibilities to ensure a safe work environment. Employees must report any threats immediately to their supervisors or HR. Supervisors are responsible for taking reports seriously, documenting incidents, and notifying HR promptly. HR is tasked with investigating threats, maintaining confidentiality, and implementing appropriate disciplinary actions. Management must support a zero-tolerance stance on threats and ensure all staff are trained on the policy. Security personnel may be involved in assessing and mitigating risks. Compliance with this policy is mandatory for all employees to prevent workplace violence

8. Compliance and Disciplinary Measures

• Outline how compliance will be monitored or enforced.
• Describe any consequences or disciplinary actions for failing to follow the policy, including the escalation process.

9. References and Related Documents

• Include links or references to any laws, regulations, or company guidelines that support the Workplace Threats Policy.
• Reference related company policies that connect or overlap with the document.

10. Review and Revision History

• State the review cycle (e.g., annually, biannually) and who is responsible for reviewing the Workplace Threats Policy.
• A history section that lists all revisions made to the document, including dates and reasons for changes.

11. Approval Signatures

• Signature lines for key decision-makers who have authorized the policy (CEO, department head, HR manager).

12. Appendices or Attachments (if needed)

• Additional information, FAQs, or case examples to provide more context or clarify how the Workplace Threats Policy applies in specific situations.
• Any relevant forms or templates employees need to complete.