Workplace Physical Activity Policy Example – Workplace Wellness and Health Programs Policies

Workplace Physical Activity Policy Sample

In this article, we’ll look at the key elements that make up an example Workplace Physical Activity Policy. We’ve included some starter/boilerplate information to help you get started writing this policy for your company. If you’re looking for help in setting up your policies & procedures or employee manual/handbook, our team can assist.

Workplace Physical Activity Policy Template

The following are the main elements that should be included in your Workplace Physical Activity Policy:

1. Title Page

• Policy Title: Workplace Physical Activity Policy
• Company Name: The name of the organization implementing the policy.
• Policy Number (if applicable): For easy reference within the company’s policy structure.
• Version Control: Date of creation, last review, and version number.
• Effective Date: The date the policy becomes operational.
• Approval Authority: Name and title of the individual who approved the policy.

2. Purpose/Objective

• A brief statement explaining why the Workplace Physical Activity Policy exists. This section outlines the policy’s purpose in relation to the company’s goals, regulatory requirements, or ethical standards.
• Describe what problem or issue the policy addresses.
• Example Purpose/Objective:

The policy aims to promote employee health and wellness by integrating physical activity into the workday. It supports initiatives like standing desks, walking meetings, and fitness breaks to enhance physical well-being and productivity. By fostering an active work environment, the policy seeks to reduce sedentary behavior, improve mental health, and boost overall job satisfaction. Encouraging regular movement throughout the day, it contributes to a healthier workplace culture and helps prevent lifestyle-related health issues

3. Scope

• A description of who the Workplace Physical Activity Policy applies to (e.g., employees, contractors, vendors).
• Specify any exceptions to the policy.
• Explain departments or roles affected, if necessary.
• Example Scope:

This policy promotes physical activity during work hours by implementing initiatives like standing desks, walking meetings, and fitness breaks. It aims to enhance employee wellness and health as part of broader workplace wellness programs. By integrating these activities into the daily routine, the policy seeks to improve overall employee well-being, reduce sedentary behavior, and foster a healthier work environment. It is designed to support employees in maintaining an active lifestyle, ultimately contributing to increased productivity and job satisfaction

4. Definitions

• Clarify any key terms or jargon used within the Workplace Physical Activity Policy to ensure understanding.
• Avoid assumptions about familiarity with industry-specific terminology.
• Example Definitions:

The Workplace Physical Activity Policy promotes physical activity during work hours. It includes initiatives like standing desks, walking meetings, and fitness breaks. This policy falls under the category of Workplace Wellness and Health Programs Policies

5. Policy Statement

• A detailed outline of the Workplace Physical Activity Policy itself, including all rules, expectations, and standards.
• It should be direct and clear so that it leaves no ambiguity about the company’s position or requirements.

6. Procedures

• Step-by-step instructions on how to implement or comply with the Workplace Physical Activity Policy.
• Include any forms, tools, or systems that employees must use.
• Describe the responsibilities of different roles in ensuring adherence to the policy.
• Example Procedures:

The Workplace Physical Activity Policy promotes incorporating physical activity into the workday. It includes initiatives like providing standing desks, organizing walking meetings, and scheduling fitness breaks. These measures aim to enhance employee wellness and health by integrating movement into daily routines. The policy supports a culture of activity, encouraging employees to engage in regular physical exercise to improve overall well-being and productivity. By fostering an active work environment, the policy seeks to reduce sedentary behavior and promote a healthier lifestyle among staff

7. Roles and Responsibilities

• List the roles responsible for enforcing or overseeing the Workplace Physical Activity Policy (e.g., managers, HR).
• Define who is accountable for reporting, monitoring, and updating the policy as needed.
• Example Roles and Responsibilities:

The Workplace Physical Activity Policy assigns roles and responsibilities to promote physical activity during work hours. Employers are responsible for providing resources like standing desks and organizing walking meetings or fitness breaks. Managers should encourage participation and integrate these activities into daily routines. Employees are expected to actively engage in the initiatives and provide feedback for improvement. Human Resources must monitor the policy’s effectiveness and ensure compliance. Overall, the policy aims to enhance employee wellness and productivity through structured physical activity opportunities

8. Compliance and Disciplinary Measures

• Outline how compliance will be monitored or enforced.
• Describe any consequences or disciplinary actions for failing to follow the policy, including the escalation process.

9. References and Related Documents

• Include links or references to any laws, regulations, or company guidelines that support the Workplace Physical Activity Policy.
• Reference related company policies that connect or overlap with the document.

10. Review and Revision History

• State the review cycle (e.g., annually, biannually) and who is responsible for reviewing the Workplace Physical Activity Policy.
• A history section that lists all revisions made to the document, including dates and reasons for changes.

11. Approval Signatures

• Signature lines for key decision-makers who have authorized the policy (CEO, department head, HR manager).

12. Appendices or Attachments (if needed)

• Additional information, FAQs, or case examples to provide more context or clarify how the Workplace Physical Activity Policy applies in specific situations.
• Any relevant forms or templates employees need to complete.