Workplace Harassment Prevention Policy Example – Workplace Violence Prevention Policies

Workplace Harassment Prevention Policy Sample

In this article, we’ll look at the key elements that make up an example Workplace Harassment Prevention Policy. We’ve included some starter/boilerplate information to help you get started writing this policy for your company. If you’re looking for help in setting up your policies & procedures or employee manual/handbook, our team can assist.

Workplace Harassment Prevention Policy Template

The following are the main elements that should be included in your Workplace Harassment Prevention Policy:

1. Title Page

• Policy Title: Workplace Harassment Prevention Policy
• Company Name: The name of the organization implementing the policy.
• Policy Number (if applicable): For easy reference within the company’s policy structure.
• Version Control: Date of creation, last review, and version number.
• Effective Date: The date the policy becomes operational.
• Approval Authority: Name and title of the individual who approved the policy.

2. Purpose/Objective

• A brief statement explaining why the Workplace Harassment Prevention Policy exists. This section outlines the policy’s purpose in relation to the company’s goals, regulatory requirements, or ethical standards.
• Describe what problem or issue the policy addresses.
• Example Purpose/Objective:

The Workplace Harassment Prevention Policy aims to create a safe and respectful environment by eliminating harassment, bullying, and intimidation. It is a key component of broader violence prevention efforts within the workplace. The policy seeks to protect employees from any behavior that undermines their dignity or well-being, ensuring a supportive and inclusive atmosphere. By clearly outlining unacceptable behaviors and establishing procedures for reporting and addressing incidents, the policy promotes accountability and fosters a culture of respect and safety for all employees

3. Scope

• A description of who the Workplace Harassment Prevention Policy applies to (e.g., employees, contractors, vendors).
• Specify any exceptions to the policy.
• Explain departments or roles affected, if necessary.
• Example Scope:

This policy applies to all employees, contractors, and visitors within the organization, aiming to create a safe and respectful work environment. It addresses all forms of harassment, including bullying and intimidation, as integral components of violence prevention. The policy covers incidents occurring on company premises, during work-related events, or through digital communication. It mandates reporting procedures, outlines investigation processes, and enforces disciplinary actions for violations. Training and awareness programs are included to educate staff on recognizing and preventing harassment. The policy ensures compliance with legal standards and promotes a culture of respect and safety

4. Definitions

• Clarify any key terms or jargon used within the Workplace Harassment Prevention Policy to ensure understanding.
• Avoid assumptions about familiarity with industry-specific terminology.
• Example Definitions:

The Workplace Harassment Prevention Policy aims to prevent harassment, including bullying and intimidation, as part of broader violence prevention efforts. It falls under the category of Workplace Violence Prevention Policies. The policy outlines unacceptable behaviors and provides guidelines for maintaining a safe and respectful work environment. It emphasizes the importance of addressing and mitigating any actions that could contribute to a hostile workplace, ensuring all employees are treated with dignity and respect

5. Policy Statement

• A detailed outline of the Workplace Harassment Prevention Policy itself, including all rules, expectations, and standards.
• It should be direct and clear so that it leaves no ambiguity about the company’s position or requirements.

6. Procedures

• Step-by-step instructions on how to implement or comply with the Workplace Harassment Prevention Policy.
• Include any forms, tools, or systems that employees must use.
• Describe the responsibilities of different roles in ensuring adherence to the policy.
• Example Procedures:

The Workplace Harassment Prevention Policy outlines procedures to prevent harassment, including bullying and intimidation, as part of broader violence prevention efforts. It mandates regular training for all employees to recognize and report harassment. A confidential reporting system is established to ensure incidents are promptly addressed. The policy requires thorough investigations of all complaints, with appropriate disciplinary actions for violators. Managers are tasked with fostering a respectful work environment and are held accountable for enforcing the policy. Regular reviews and updates of the policy ensure its effectiveness and compliance with legal standards

7. Roles and Responsibilities

• List the roles responsible for enforcing or overseeing the Workplace Harassment Prevention Policy (e.g., managers, HR).
• Define who is accountable for reporting, monitoring, and updating the policy as needed.
• Example Roles and Responsibilities:

The Workplace Harassment Prevention Policy assigns responsibilities to all employees to maintain a respectful and safe work environment. Managers must actively monitor and address any signs of harassment, bullying, or intimidation, ensuring compliance with the policy. Human Resources is responsible for providing training, handling complaints, and conducting investigations promptly and fairly. Employees are encouraged to report any incidents of harassment without fear of retaliation. The policy emphasizes collaboration across all levels to prevent workplace violence and foster a culture of respect and safety

8. Compliance and Disciplinary Measures

• Outline how compliance will be monitored or enforced.
• Describe any consequences or disciplinary actions for failing to follow the policy, including the escalation process.

9. References and Related Documents

• Include links or references to any laws, regulations, or company guidelines that support the Workplace Harassment Prevention Policy.
• Reference related company policies that connect or overlap with the document.

10. Review and Revision History

• State the review cycle (e.g., annually, biannually) and who is responsible for reviewing the Workplace Harassment Prevention Policy.
• A history section that lists all revisions made to the document, including dates and reasons for changes.

11. Approval Signatures

• Signature lines for key decision-makers who have authorized the policy (CEO, department head, HR manager).

12. Appendices or Attachments (if needed)

• Additional information, FAQs, or case examples to provide more context or clarify how the Workplace Harassment Prevention Policy applies in specific situations.
• Any relevant forms or templates employees need to complete.