Workplace Accessibility Audit Policy Example – Workplace Etiquette Policies

Workplace Accessibility Audit Policy Sample

In this article, we’ll look at the key elements that make up an example Workplace Accessibility Audit Policy. We’ve included some starter/boilerplate information to help you get started writing this policy for your company. If you’re looking for help in setting up your policies & procedures or employee manual/handbook, our team can assist.

Workplace Accessibility Audit Policy Template

The following are the main elements that should be included in your Workplace Accessibility Audit Policy:

1. Title Page

• Policy Title: Workplace Accessibility Audit Policy
• Company Name: The name of the organization implementing the policy.
• Policy Number (if applicable): For easy reference within the company’s policy structure.
• Version Control: Date of creation, last review, and version number.
• Effective Date: The date the policy becomes operational.
• Approval Authority: Name and title of the individual who approved the policy.

2. Purpose/Objective

• A brief statement explaining why the Workplace Accessibility Audit Policy exists. This section outlines the policy’s purpose in relation to the company’s goals, regulatory requirements, or ethical standards.
• Describe what problem or issue the policy addresses.
• Example Purpose/Objective:

The policy aims to ensure that workplace facilities and systems are regularly audited to maintain compliance with accessibility standards. It seeks to identify and address any barriers that may hinder accessibility for individuals with disabilities. By conducting these audits, the policy promotes an inclusive work environment, ensuring that all employees and visitors have equal access to workplace resources and opportunities. Regular assessments help in proactively identifying areas for improvement, fostering a culture of inclusivity, and ensuring adherence to legal and regulatory requirements related to accessibility

3. Scope

• A description of who the Workplace Accessibility Audit Policy applies to (e.g., employees, contractors, vendors).
• Specify any exceptions to the policy.
• Explain departments or roles affected, if necessary.
• Example Scope:

This policy mandates regular audits of workplace facilities and systems to ensure they meet accessibility standards. It applies to all areas within the organization, including physical spaces, digital platforms, and communication systems. The goal is to identify and address barriers that may hinder access for individuals with disabilities. The policy covers all employees, contractors, and visitors, ensuring an inclusive environment. It requires collaboration with relevant stakeholders to implement necessary changes and maintain compliance with legal and organizational accessibility requirements. Regular reporting and documentation are essential components to track progress and improvements

4. Definitions

• Clarify any key terms or jargon used within the Workplace Accessibility Audit Policy to ensure understanding.
• Avoid assumptions about familiarity with industry-specific terminology.
• Example Definitions:

The Workplace Accessibility Audit Policy mandates regular evaluations of workplace facilities and systems to verify adherence to accessibility standards. This policy falls under the category of Workplace Accessibility Policies

5. Policy Statement

• A detailed outline of the Workplace Accessibility Audit Policy itself, including all rules, expectations, and standards.
• It should be direct and clear so that it leaves no ambiguity about the company’s position or requirements.

6. Procedures

• Step-by-step instructions on how to implement or comply with the Workplace Accessibility Audit Policy.
• Include any forms, tools, or systems that employees must use.
• Describe the responsibilities of different roles in ensuring adherence to the policy.
• Example Procedures:

The Workplace Accessibility Audit Policy mandates regular evaluations of workplace facilities and systems to ensure they meet accessibility standards. These audits involve assessing physical spaces, technology, and communication methods to identify and address barriers for individuals with disabilities. The process includes scheduling audits, documenting findings, and implementing necessary improvements. Employees are encouraged to report accessibility issues, which are then prioritized for resolution. Training sessions are provided to staff to raise awareness and ensure compliance. The policy aims to create an inclusive environment by continuously monitoring and enhancing accessibility features

7. Roles and Responsibilities

• List the roles responsible for enforcing or overseeing the Workplace Accessibility Audit Policy (e.g., managers, HR).
• Define who is accountable for reporting, monitoring, and updating the policy as needed.
• Example Roles and Responsibilities:

The Workplace Accessibility Audit Policy mandates regular evaluations of workplace facilities and systems to ensure they meet accessibility standards. Management is responsible for scheduling and overseeing these audits, while the facilities team must implement necessary changes. Employees are encouraged to report accessibility issues, contributing to a more inclusive environment. The HR department ensures training and awareness programs are in place, promoting understanding of accessibility needs. Compliance officers review audit results and ensure adherence to legal requirements, maintaining a barrier-free workplace for all

8. Compliance and Disciplinary Measures

• Outline how compliance will be monitored or enforced.
• Describe any consequences or disciplinary actions for failing to follow the policy, including the escalation process.

9. References and Related Documents

• Include links or references to any laws, regulations, or company guidelines that support the Workplace Accessibility Audit Policy.
• Reference related company policies that connect or overlap with the document.

10. Review and Revision History

• State the review cycle (e.g., annually, biannually) and who is responsible for reviewing the Workplace Accessibility Audit Policy.
• A history section that lists all revisions made to the document, including dates and reasons for changes.

11. Approval Signatures

• Signature lines for key decision-makers who have authorized the policy (CEO, department head, HR manager).

12. Appendices or Attachments (if needed)

• Additional information, FAQs, or case examples to provide more context or clarify how the Workplace Accessibility Audit Policy applies in specific situations.
• Any relevant forms or templates employees need to complete.