Violence Prevention Incident Follow-up Policy Example – Procurement Policies

Violence Prevention Incident Follow-up Policy Sample

In this article, we’ll look at the key elements that make up an example Violence Prevention Incident Follow-up Policy. We’ve included some starter/boilerplate information to help you get started writing this policy for your company. If you’re looking for help in setting up your policies & procedures or employee manual/handbook, our team can assist.

Violence Prevention Incident Follow-up Policy Template

The following are the main elements that should be included in your Violence Prevention Incident Follow-up Policy:

1. Title Page

• Policy Title: Violence Prevention Incident Follow-up Policy
• Company Name: The name of the organization implementing the policy.
• Policy Number (if applicable): For easy reference within the company’s policy structure.
• Version Control: Date of creation, last review, and version number.
• Effective Date: The date the policy becomes operational.
• Approval Authority: Name and title of the individual who approved the policy.

2. Purpose/Objective

• A brief statement explaining why the Violence Prevention Incident Follow-up Policy exists. This section outlines the policy’s purpose in relation to the company’s goals, regulatory requirements, or ethical standards.
• Describe what problem or issue the policy addresses.
• Example Purpose/Objective:

The policy aims to ensure that effective follow-up actions are implemented after a violent incident to address underlying causes and prevent future occurrences. It focuses on creating a safer workplace by systematically analyzing incidents, identifying contributing factors, and developing strategies to mitigate risks. By fostering a proactive approach, the policy seeks to enhance employee well-being and maintain a secure work environment. It emphasizes accountability, continuous improvement, and collaboration among staff to effectively manage and reduce workplace violence

3. Scope

• A description of who the Violence Prevention Incident Follow-up Policy applies to (e.g., employees, contractors, vendors).
• Specify any exceptions to the policy.
• Explain departments or roles affected, if necessary.
• Example Scope:

This policy applies to all workplace environments and is designed to ensure comprehensive follow-up actions after any violent incident. It focuses on identifying and addressing the root causes to prevent future occurrences. The policy mandates a thorough investigation, documentation, and analysis of each incident, involving relevant stakeholders to develop effective prevention strategies. It also includes support measures for affected individuals and emphasizes continuous monitoring and improvement of workplace safety protocols. Compliance with this policy is required to maintain a safe and secure work environment for all employees

4. Definitions

• Clarify any key terms or jargon used within the Violence Prevention Incident Follow-up Policy to ensure understanding.
• Avoid assumptions about familiarity with industry-specific terminology.
• Example Definitions:

The Violence Prevention Incident Follow-up Policy outlines key terms to ensure effective post-incident actions. “Incident” refers to any act of violence or threat occurring in the workplace. “Follow-up actions” include investigations, support for affected individuals, and implementation of preventive measures. “Root causes” are underlying factors contributing to the incident, identified through analysis. “Recurrence prevention” involves strategies to mitigate future risks. “Workplace” encompasses all locations where employees perform job-related duties. This policy is part of broader Workplace Violence Prevention Policies, aiming to create a safer work environment by addressing and reducing violence through structured follow-up and preventive measures

5. Policy Statement

• A detailed outline of the Violence Prevention Incident Follow-up Policy itself, including all rules, expectations, and standards.
• It should be direct and clear so that it leaves no ambiguity about the company’s position or requirements.

6. Procedures

• Step-by-step instructions on how to implement or comply with the Violence Prevention Incident Follow-up Policy.
• Include any forms, tools, or systems that employees must use.
• Describe the responsibilities of different roles in ensuring adherence to the policy.
• Example Procedures:

After a violent incident, the policy mandates immediate reporting to designated authorities. An investigation is conducted to identify root causes, involving interviews and evidence collection. A risk assessment follows, evaluating potential threats and vulnerabilities. Based on findings, a tailored action plan is developed, including corrective measures and support for affected individuals. Training and awareness programs are implemented to educate employees on violence prevention. Regular reviews and updates of the policy ensure its effectiveness. Confidentiality is maintained throughout the process, and all actions comply with legal and organizational standards

7. Roles and Responsibilities

• List the roles responsible for enforcing or overseeing the Violence Prevention Incident Follow-up Policy (e.g., managers, HR).
• Define who is accountable for reporting, monitoring, and updating the policy as needed.
• Example Roles and Responsibilities:

The Violence Prevention Incident Follow-up Policy assigns specific roles and responsibilities to ensure effective follow-up after a violent incident. Management must investigate incidents thoroughly, identify root causes, and implement corrective actions. Human Resources is responsible for supporting affected employees and coordinating training programs to prevent future occurrences. Supervisors are tasked with monitoring the workplace environment and reporting any concerns promptly. Employees are encouraged to participate in training and report any incidents or potential threats. Regular reviews and updates of the policy are conducted to ensure its effectiveness and relevance

8. Compliance and Disciplinary Measures

• Outline how compliance will be monitored or enforced.
• Describe any consequences or disciplinary actions for failing to follow the policy, including the escalation process.

9. References and Related Documents

• Include links or references to any laws, regulations, or company guidelines that support the Violence Prevention Incident Follow-up Policy.
• Reference related company policies that connect or overlap with the document.

10. Review and Revision History

• State the review cycle (e.g., annually, biannually) and who is responsible for reviewing the Violence Prevention Incident Follow-up Policy.
• A history section that lists all revisions made to the document, including dates and reasons for changes.

11. Approval Signatures

• Signature lines for key decision-makers who have authorized the policy (CEO, department head, HR manager).

12. Appendices or Attachments (if needed)

• Additional information, FAQs, or case examples to provide more context or clarify how the Violence Prevention Incident Follow-up Policy applies in specific situations.
• Any relevant forms or templates employees need to complete.