Non-Disclosure Agreement (NDA) Policy Example – Workplace Drug and Alcohol Policies

Non-Disclosure Agreement (NDA) Policy Sample

In this article, we’ll look at the key elements that make up an example Non-Disclosure Agreement (NDA) Policy. We’ve included some starter/boilerplate information to help you get started writing this policy for your company. If you’re looking for help in setting up your policies & procedures or employee manual/handbook, our team can assist.

Non-Disclosure Agreement (NDA) Policy Template

The following are the main elements that should be included in your Non-Disclosure Agreement (NDA) Policy:

1. Title Page

• Policy Title: Non-Disclosure Agreement (NDA) Policy
• Company Name: The name of the organization implementing the policy.
• Policy Number (if applicable): For easy reference within the company’s policy structure.
• Version Control: Date of creation, last review, and version number.
• Effective Date: The date the policy becomes operational.
• Approval Authority: Name and title of the individual who approved the policy.

2. Purpose/Objective

• A brief statement explaining why the Non-Disclosure Agreement (NDA) Policy exists. This section outlines the policy’s purpose in relation to the company’s goals, regulatory requirements, or ethical standards.
• Describe what problem or issue the policy addresses.
• Example Purpose/Objective:

The purpose of this policy is to ensure the protection of confidential intellectual property by mandating that employees and third parties sign Non-Disclosure Agreements (NDAs). This measure safeguards sensitive information from unauthorized disclosure, maintaining the integrity and competitive advantage of the organization’s intellectual assets. By implementing this policy, the organization aims to create a secure environment where proprietary information is shared responsibly and only with authorized individuals. This approach helps prevent potential legal issues and financial losses associated with the misuse or leakage of confidential data

3. Scope

• A description of who the Non-Disclosure Agreement (NDA) Policy applies to (e.g., employees, contractors, vendors).
• Specify any exceptions to the policy.
• Explain departments or roles affected, if necessary.
• Example Scope:

This policy mandates that both employees and third parties sign Non-Disclosure Agreements (NDAs) to safeguard confidential intellectual property information. It applies to all individuals who may have access to sensitive data, ensuring that proprietary information remains secure and undisclosed. The policy is part of the broader Intellectual Property (IP) Policies, emphasizing the importance of confidentiality in protecting the organization’s competitive edge and innovation. Compliance with this policy is essential for maintaining trust and legal protection of the company’s intellectual assets

4. Definitions

• Clarify any key terms or jargon used within the Non-Disclosure Agreement (NDA) Policy to ensure understanding.
• Avoid assumptions about familiarity with industry-specific terminology.
• Example Definitions:

The Non-Disclosure Agreement (NDA) Policy mandates that both employees and third parties sign NDAs to safeguard confidential intellectual property information. This policy falls under the category of Intellectual Property (IP) Policies. It aims to ensure that sensitive information remains protected and is not disclosed without proper authorization. By signing the NDA, individuals agree to maintain the confidentiality of proprietary information, thereby helping to prevent unauthorized access or misuse

5. Policy Statement

• A detailed outline of the Non-Disclosure Agreement (NDA) Policy itself, including all rules, expectations, and standards.
• It should be direct and clear so that it leaves no ambiguity about the company’s position or requirements.

6. Procedures

• Step-by-step instructions on how to implement or comply with the Non-Disclosure Agreement (NDA) Policy.
• Include any forms, tools, or systems that employees must use.
• Describe the responsibilities of different roles in ensuring adherence to the policy.
• Example Procedures:

Employees and third parties must sign Non-Disclosure Agreements (NDAs) to safeguard confidential intellectual property information. The policy ensures that sensitive data is protected from unauthorized disclosure. It applies to all individuals who have access to proprietary information, including contractors and partners. Compliance with the NDA is mandatory, and violations may result in disciplinary action or legal consequences. The policy aims to maintain the integrity and security of the company’s intellectual property

7. Roles and Responsibilities

• List the roles responsible for enforcing or overseeing the Non-Disclosure Agreement (NDA) Policy (e.g., managers, HR).
• Define who is accountable for reporting, monitoring, and updating the policy as needed.
• Example Roles and Responsibilities:

Employees and third parties must sign NDAs to safeguard confidential intellectual property. They are responsible for understanding and adhering to the terms, ensuring that sensitive information is not disclosed without authorization. Management must ensure that NDAs are executed before sharing any proprietary information. Legal teams are tasked with drafting, reviewing, and updating the agreements to comply with current laws and company standards. Breaches of the NDA can result in disciplinary action or legal consequences. Regular training and audits are conducted to reinforce compliance and awareness

8. Compliance and Disciplinary Measures

• Outline how compliance will be monitored or enforced.
• Describe any consequences or disciplinary actions for failing to follow the policy, including the escalation process.

9. References and Related Documents

• Include links or references to any laws, regulations, or company guidelines that support the Non-Disclosure Agreement (NDA) Policy.
• Reference related company policies that connect or overlap with the document.

10. Review and Revision History

• State the review cycle (e.g., annually, biannually) and who is responsible for reviewing the Non-Disclosure Agreement (NDA) Policy.
• A history section that lists all revisions made to the document, including dates and reasons for changes.

11. Approval Signatures

• Signature lines for key decision-makers who have authorized the policy (CEO, department head, HR manager).

12. Appendices or Attachments (if needed)

• Additional information, FAQs, or case examples to provide more context or clarify how the Non-Disclosure Agreement (NDA) Policy applies in specific situations.
• Any relevant forms or templates employees need to complete.