Hearing Assistance Devices Policy Example – Workplace Etiquette Policies

Hearing Assistance Devices Policy Sample

In this article, we’ll look at the key elements that make up an example Hearing Assistance Devices Policy. We’ve included some starter/boilerplate information to help you get started writing this policy for your company. If you’re looking for help in setting up your policies & procedures or employee manual/handbook, our team can assist.

Hearing Assistance Devices Policy Template

The following are the main elements that should be included in your Hearing Assistance Devices Policy:

1. Title Page

• Policy Title: Hearing Assistance Devices Policy
• Company Name: The name of the organization implementing the policy.
• Policy Number (if applicable): For easy reference within the company’s policy structure.
• Version Control: Date of creation, last review, and version number.
• Effective Date: The date the policy becomes operational.
• Approval Authority: Name and title of the individual who approved the policy.

2. Purpose/Objective

• A brief statement explaining why the Hearing Assistance Devices Policy exists. This section outlines the policy’s purpose in relation to the company’s goals, regulatory requirements, or ethical standards.
• Describe what problem or issue the policy addresses.
• Example Purpose/Objective:

The policy aims to enhance workplace accessibility by providing hearing assistance devices to employees who are hard of hearing. It ensures that all employees have equal access to communication tools, fostering an inclusive work environment. By offering devices like amplified phones and hearing loops, the policy supports effective communication and productivity. It underscores the organization’s commitment to accommodating diverse needs and promoting equal opportunities for all employees, thereby improving overall workplace inclusivity and compliance with accessibility standards

3. Scope

• A description of who the Hearing Assistance Devices Policy applies to (e.g., employees, contractors, vendors).
• Specify any exceptions to the policy.
• Explain departments or roles affected, if necessary.
• Example Scope:

This policy ensures that employees who are hard of hearing have access to necessary hearing assistance devices, such as amplified phones and hearing loops, to facilitate effective communication in the workplace. It falls under the category of Workplace Accessibility Policies, emphasizing the organization’s commitment to inclusivity and equal opportunities for all employees. By implementing this policy, the organization aims to create a supportive work environment that accommodates the needs of individuals with hearing impairments, thereby enhancing their productivity and engagement

4. Definitions

• Clarify any key terms or jargon used within the Hearing Assistance Devices Policy to ensure understanding.
• Avoid assumptions about familiarity with industry-specific terminology.
• Example Definitions:

The Hearing Assistance Devices Policy ensures that employees who are hard of hearing have access to necessary devices like amplified phones and hearing loops. This policy falls under Workplace Accessibility Policies and aims to create an inclusive work environment by providing essential hearing support tools

5. Policy Statement

• A detailed outline of the Hearing Assistance Devices Policy itself, including all rules, expectations, and standards.
• It should be direct and clear so that it leaves no ambiguity about the company’s position or requirements.

6. Procedures

• Step-by-step instructions on how to implement or comply with the Hearing Assistance Devices Policy.
• Include any forms, tools, or systems that employees must use.
• Describe the responsibilities of different roles in ensuring adherence to the policy.
• Example Procedures:

Employees requiring hearing assistance devices should submit a request to Human Resources. HR will evaluate the request and determine the appropriate device, such as amplified phones or hearing loops. Once approved, HR coordinates with IT and facilities to install and maintain the devices. Employees receive training on using the equipment effectively. Regular reviews ensure the devices meet the employees’ needs, and adjustments are made as necessary. Any issues or malfunctions should be reported to HR immediately for prompt resolution. This process ensures accessibility and support for employees who are hard of hearing

7. Roles and Responsibilities

• List the roles responsible for enforcing or overseeing the Hearing Assistance Devices Policy (e.g., managers, HR).
• Define who is accountable for reporting, monitoring, and updating the policy as needed.
• Example Roles and Responsibilities:

The Hearing Assistance Devices Policy ensures that employees who are hard of hearing have access to necessary devices like amplified phones or hearing loops. It is the responsibility of the employer to provide these devices to facilitate effective communication and inclusivity in the workplace. Employees should request the devices through the appropriate channels, ensuring their needs are met promptly. The policy also mandates regular maintenance and updates of the devices to ensure they function correctly. Managers must oversee the implementation and adherence to this policy, promoting an accessible work environment for all

8. Compliance and Disciplinary Measures

• Outline how compliance will be monitored or enforced.
• Describe any consequences or disciplinary actions for failing to follow the policy, including the escalation process.

9. References and Related Documents

• Include links or references to any laws, regulations, or company guidelines that support the Hearing Assistance Devices Policy.
• Reference related company policies that connect or overlap with the document.

10. Review and Revision History

• State the review cycle (e.g., annually, biannually) and who is responsible for reviewing the Hearing Assistance Devices Policy.
• A history section that lists all revisions made to the document, including dates and reasons for changes.

11. Approval Signatures

• Signature lines for key decision-makers who have authorized the policy (CEO, department head, HR manager).

12. Appendices or Attachments (if needed)

• Additional information, FAQs, or case examples to provide more context or clarify how the Hearing Assistance Devices Policy applies in specific situations.
• Any relevant forms or templates employees need to complete.