Harassment and Anti-Bullying Policy Example – Privacy Policies

Harassment and Anti-Bullying Policy Sample

In this article, we’ll look at the key elements that make up an example Harassment and Anti-Bullying Policy. We’ve included some starter/boilerplate information to help you get started writing this policy for your company. If you’re looking for help in setting up your policies & procedures or employee manual/handbook, our team can assist.

Harassment and Anti-Bullying Policy Template

The following are the main elements that should be included in your Harassment and Anti-Bullying Policy:

1. Title Page

• Policy Title: Harassment and Anti-Bullying Policy
• Company Name: The name of the organization implementing the policy.
• Policy Number (if applicable): For easy reference within the company’s policy structure.
• Version Control: Date of creation, last review, and version number.
• Effective Date: The date the policy becomes operational.
• Approval Authority: Name and title of the individual who approved the policy.

2. Purpose/Objective

• A brief statement explaining why the Harassment and Anti-Bullying Policy exists. This section outlines the policy’s purpose in relation to the company’s goals, regulatory requirements, or ethical standards.
• Describe what problem or issue the policy addresses.
• Example Purpose/Objective:

The purpose of this policy is to create a safe and respectful workplace by clearly identifying and prohibiting behaviors such as harassment and bullying. It aims to protect employees from harmful conduct and ensure a supportive environment. The policy outlines specific procedures for reporting incidents, ensuring that all complaints are addressed promptly and effectively. By establishing clear guidelines and consequences, it seeks to prevent misconduct and promote a culture of respect and inclusion within the organization

3. Scope

• A description of who the Harassment and Anti-Bullying Policy applies to (e.g., employees, contractors, vendors).
• Specify any exceptions to the policy.
• Explain departments or roles affected, if necessary.
• Example Scope:

This policy applies to all employees, contractors, and visitors within the organization, aiming to create a safe and respectful work environment. It covers behaviors such as harassment and bullying, detailing what constitutes these actions and the consequences for engaging in them. The policy outlines clear procedures for reporting incidents, ensuring confidentiality and protection against retaliation. It is relevant to all interactions within the workplace, including in-person and digital communications. The policy is a crucial component of the organization’s HR framework, promoting a culture of respect and inclusion

4. Definitions

• Clarify any key terms or jargon used within the Harassment and Anti-Bullying Policy to ensure understanding.
• Avoid assumptions about familiarity with industry-specific terminology.
• Example Definitions:

The Harassment and Anti-Bullying Policy specifies behaviors that are considered harassment and bullying, which are prohibited within the organization. It provides clear guidelines on how to report such incidents, ensuring a safe and respectful workplace. This policy falls under the Human Resources (HR) Policies category, emphasizing the organization’s commitment to maintaining a positive work environment. It aims to protect employees from any form of intimidation or discrimination, promoting fairness and respect among all staff members

5. Policy Statement

• A detailed outline of the Harassment and Anti-Bullying Policy itself, including all rules, expectations, and standards.
• It should be direct and clear so that it leaves no ambiguity about the company’s position or requirements.

6. Procedures

• Step-by-step instructions on how to implement or comply with the Harassment and Anti-Bullying Policy.
• Include any forms, tools, or systems that employees must use.
• Describe the responsibilities of different roles in ensuring adherence to the policy.
• Example Procedures:

The Harassment and Anti-Bullying Policy outlines specific behaviors that constitute harassment and bullying. It details the steps for reporting incidents, including who to contact and how to file a complaint. The policy ensures confidentiality and protection against retaliation for those who report. It also describes the investigation process, potential disciplinary actions, and support resources available to affected individuals. The policy emphasizes the organization’s commitment to a safe and respectful work environment

7. Roles and Responsibilities

• List the roles responsible for enforcing or overseeing the Harassment and Anti-Bullying Policy (e.g., managers, HR).
• Define who is accountable for reporting, monitoring, and updating the policy as needed.
• Example Roles and Responsibilities:

The Harassment and Anti-Bullying Policy assigns responsibilities to ensure a safe workplace. Employees must refrain from engaging in harassment or bullying and report any incidents. Managers are responsible for fostering a respectful environment and addressing complaints promptly. Human Resources (HR) is tasked with investigating reports, maintaining confidentiality, and enforcing disciplinary actions when necessary. The policy emphasizes the importance of training and awareness programs to prevent such behaviors. All parties are encouraged to cooperate fully during investigations to uphold a respectful and inclusive workplace culture

8. Compliance and Disciplinary Measures

• Outline how compliance will be monitored or enforced.
• Describe any consequences or disciplinary actions for failing to follow the policy, including the escalation process.

9. References and Related Documents

• Include links or references to any laws, regulations, or company guidelines that support the Harassment and Anti-Bullying Policy.
• Reference related company policies that connect or overlap with the document.

10. Review and Revision History

• State the review cycle (e.g., annually, biannually) and who is responsible for reviewing the Harassment and Anti-Bullying Policy.
• A history section that lists all revisions made to the document, including dates and reasons for changes.

11. Approval Signatures

• Signature lines for key decision-makers who have authorized the policy (CEO, department head, HR manager).

12. Appendices or Attachments (if needed)

• Additional information, FAQs, or case examples to provide more context or clarify how the Harassment and Anti-Bullying Policy applies in specific situations.
• Any relevant forms or templates employees need to complete.