Employee-Led Charity Fundraising Policy Example – Volunteer and Charity Policies

Employee-Led Charity Fundraising Policy Sample

In this article, we’ll look at the key elements that make up an example Employee-Led Charity Fundraising Policy. We’ve included some starter/boilerplate information to help you get started writing this policy for your company. If you’re looking for help in setting up your policies & procedures or employee manual/handbook, our team can assist.

Employee-Led Charity Fundraising Policy Template

The following are the main elements that should be included in your Employee-Led Charity Fundraising Policy:

1. Title Page

• Policy Title: Employee-Led Charity Fundraising Policy
• Company Name: The name of the organization implementing the policy.
• Policy Number (if applicable): For easy reference within the company’s policy structure.
• Version Control: Date of creation, last review, and version number.
• Effective Date: The date the policy becomes operational.
• Approval Authority: Name and title of the individual who approved the policy.

2. Purpose/Objective

• A brief statement explaining why the Employee-Led Charity Fundraising Policy exists. This section outlines the policy’s purpose in relation to the company’s goals, regulatory requirements, or ethical standards.
• Describe what problem or issue the policy addresses.
• Example Purpose/Objective:

This policy aims to empower employees to organize and lead fundraising initiatives for charities they are passionate about. It encourages a culture of giving and community involvement by providing guidelines and support for employee-led charitable activities. The policy seeks to enhance employee engagement and morale while fostering a sense of social responsibility within the organization. By facilitating these efforts, the company demonstrates its commitment to supporting diverse charitable causes and promoting positive social impact through employee-driven initiatives

3. Scope

• A description of who the Employee-Led Charity Fundraising Policy applies to (e.g., employees, contractors, vendors).
• Specify any exceptions to the policy.
• Explain departments or roles affected, if necessary.
• Example Scope:

This policy empowers employees to organize and lead fundraising initiatives for their chosen charities, fostering a culture of giving and community involvement. It outlines the support available to employees, including resources and guidance, to ensure successful fundraising activities. The policy encourages collaboration and creativity, allowing employees to engage in meaningful charitable efforts while aligning with the company’s values. It also establishes guidelines to ensure that all fundraising activities are conducted ethically and in compliance with relevant laws and regulations

4. Definitions

• Clarify any key terms or jargon used within the Employee-Led Charity Fundraising Policy to ensure understanding.
• Avoid assumptions about familiarity with industry-specific terminology.
• Example Definitions:

This policy defines key terms related to employee-led charity fundraising efforts. “Employee” refers to any individual employed by the company. “Charity” denotes a non-profit organization recognized by relevant authorities. “Fundraising” involves activities aimed at collecting monetary or in-kind donations. “Organizing” means planning and coordinating events or campaigns. “Leading” refers to taking primary responsibility for the execution of fundraising activities. “Support” includes resources, time, and guidance provided by the company to facilitate these efforts. The policy aims to encourage and assist employees in their charitable initiatives

5. Policy Statement

• A detailed outline of the Employee-Led Charity Fundraising Policy itself, including all rules, expectations, and standards.
• It should be direct and clear so that it leaves no ambiguity about the company’s position or requirements.

6. Procedures

• Step-by-step instructions on how to implement or comply with the Employee-Led Charity Fundraising Policy.
• Include any forms, tools, or systems that employees must use.
• Describe the responsibilities of different roles in ensuring adherence to the policy.
• Example Procedures:

Employees interested in organizing charity fundraising must submit a proposal detailing the charity, fundraising activities, and goals. Proposals are reviewed by the HR department to ensure alignment with company values and compliance with legal requirements. Once approved, employees can use company resources, such as meeting spaces and communication channels, to promote their initiatives. Fundraising activities should not interfere with work responsibilities and must be conducted outside of core working hours. Employees are encouraged to collaborate with colleagues to maximize impact. After the event, organizers must submit a report summarizing the outcomes and funds raised

7. Roles and Responsibilities

• List the roles responsible for enforcing or overseeing the Employee-Led Charity Fundraising Policy (e.g., managers, HR).
• Define who is accountable for reporting, monitoring, and updating the policy as needed.
• Example Roles and Responsibilities:

Employees are encouraged to organize and lead fundraising activities for their chosen charities. They must ensure that all fundraising efforts align with company values and obtain necessary approvals from management. Employees are responsible for coordinating logistics, promoting events, and managing funds raised. Management will provide guidance and support, ensuring compliance with legal and ethical standards. The company may offer resources such as matching donations or promotional assistance. Employees should report outcomes and financial details to maintain transparency and accountability

8. Compliance and Disciplinary Measures

• Outline how compliance will be monitored or enforced.
• Describe any consequences or disciplinary actions for failing to follow the policy, including the escalation process.

9. References and Related Documents

• Include links or references to any laws, regulations, or company guidelines that support the Employee-Led Charity Fundraising Policy.
• Reference related company policies that connect or overlap with the document.

10. Review and Revision History

• State the review cycle (e.g., annually, biannually) and who is responsible for reviewing the Employee-Led Charity Fundraising Policy.
• A history section that lists all revisions made to the document, including dates and reasons for changes.

11. Approval Signatures

• Signature lines for key decision-makers who have authorized the policy (CEO, department head, HR manager).

12. Appendices or Attachments (if needed)

• Additional information, FAQs, or case examples to provide more context or clarify how the Employee-Led Charity Fundraising Policy applies in specific situations.
• Any relevant forms or templates employees need to complete.